List Formatting Quick Tip: Format Only Columns

Sometimes you want to create a column but you don’t care about it’s contents. I do this all the time when creating Flow buttons:

LaunchFlowFormat

 

By providing a button directly in the list view that launches a flow for the given item you make it far easier for users to know about the availability of the flow, make it easy to quickly get their job done, and you can even provide additional context such as a tooltip or specific icon. You can see how to do this (and then just cut/paste/modify the format) using the Launch Flow for the Selected Item column formatting sample.

It’s a great sample and a great use case for column formatting. However, the quick tip I want to share with you is how to easily make a format only column. A format only column is part of your view but doesn’t get in the way while editing or creating items.

The values of Calculated columns can’t be retrieved in list formatting, but these columns can still have column formats associated with them. So the trick is to use an empty calculated column!

  1. In your list view choose Add column then in the list of types choose More…
    AddAColumnMore
  2. Give the column a name and choose Calculated for the type. In the formula box enter =”” then click OK:
    EmptyCalculatedColumn
  3. Now you can apply whatever format you want by using the column menu and choosing Column Settings > Format this column and pasting it in.

Now you have a column that can have a format applied to make your views look awesome, but won’t show up in the information panel!

FormatOnlyInformationPanel

Thank you SPS Charlotte!

This past weekend I was pleased to speak at SharePoint Saturday Charlotte. It was an awesome time and is one of the best SPS events out there. I had a great time presenting both Getting Started with the SharePoint Framework (SPFx) and Office 365 List Formatting (Slides can be found below).

DkWaC6QXsAY2qD8
Photo courtesy of John Warner (@kingfumaster)

Both sessions were full of people asking great questions and actively participating. Presenting at these events can be a lot of work and requires not just the travel and the weekend time, but often many many hours of prep. Unfortunately, not every event feels worth it, but the attendees at SPS Charlotte were genuinely interested and engaged and I felt like I was able to both teach and encourage them to do awesome stuff.

Having spoken to several attendees (of not just my sessions) the overall sentiment was very positive. I wasn’t the only one amazed that these SharePoint Saturdays are FREE. The quality of speakers, sponsors, and attendees all put together by fantastic organizers is super impressive. If you missed it this year, be sure to correct that mistake next August!

P.S. – Charlotte has public electric scooters that are super cheap to ride. I rode all over downtown after the event and even went 4 miles on one the next day on my way to the airport. Even if you don’t use SharePoint, you gotta get to Charlotte just to feel the wind in your hair, the jealous stares of the walking pedestrians, and the unbridled feeling of freedom while traveling at 8 mph on a lime green scooter.

Resources